5F Labels

Map your internal work processes using individual labels.

Lables facilitate the overview

Better sort, group, or annotate documents and tasks: 5F Labels enable you to tag every process and document with custom labels and map individual work processes.

The standard settings offer you the usual “global” keywords, which are always available – but each firm can also create its own labels in 5F, just as needed.

Keywords such as “FYI”, “check”, “ready”, “consultation” or “missing” and “important” are suitable for this – and it is possible to provide labels with different colors and icons. Besides the usual status-labels you can also use labels to create departmental assignments such as “Accounting”, “IT” or “Marketing” or you use the name of the specific colleagues you want to address, for example “Wagner_FYI”. Simultaneously, all processes are labeled with either “open”, “in progress” or “closed” and you can assign the priority, depending on the urgency, in 5 levels from “low” to “highest”.

  • Mapping of internal office processes through individual labels – free use of different colors and symbols

  • Tasks, documents, Collecto elements – annotating different elements in 5F
  • Centralized Label Creation by Administrators – Uniform Labels for All Employees
  • Convenient Overview of Used Labels with Filter and Search Function, and Statistics

  • Invisible to Clients – No Implementation Required

Order and Clarity: Centralized Label Creation by Administrators

In-house terms or abbreviations often become established in every firm, which all employees know and use. With these labels that can be created freely, each firm can therefore maintain its own use of language on the 5F platform. Every label can be provided with an explanation which appears, when you move the mouse over it.

However, only one person determines which exact keywords are actually used as labels on the 5F Collaboration platform, so that one person doesn’t possibly enter “hurry” and another “urgent”.

Label Search: Centralized Overview of Used Labels

If elements are labeled, they are easy to find again: Simply click on the label search in the menu bar, select the requested labels to be filtered by and a list of corresponding documents or processes appears, sorted by color. But you can also use the free text search function.

Optimize Processes: Statistics on Label Usage

The statistics on label usage within your office, which can be accessed via the label search, indicate how often which label is used. This overview offers you the possibility to further optimize your internal firm workflows with the help of labels: Hardly used labels can be easily removed via the administration – creating space for new, individually definable labels.

Map Internal Processes with 5F Labels?
We would be happy to advise you.