Privacy policy

1 Responsibility

With the following information we want to give you an overview of the processing of your personal data on our website https://www.5fsoftware.de/. We also want to inform you about your rights under data protection laws. The processing of your personal data by us is always in accordance with the General Data Protection Regulation (hereinafter referred to as “GDPR”) and all applicable country-specific data protection regulations.

Responsible person acc. Art. 4 para. 7 EU General Data Protection Regulation (GDPR) is the:

5FSoftware GmbH
Franz-Mayer-Str. 1

93053 Regensburg

Tel.: 0941/46297740

E-Mail: info@5fsoftware.de

Website: https://www.5fsoftware.de

2 Data protection officer

You can reach our data protection officers as follows:

Niklas Hanitsch

secjur GmbH
Steinhöft 9
20459 Hamburg
Telefon: +49 40 228 599 520
E-Mail: dsb@secjur.com

You can contact our data protection officers directly at any time with all questions and suggestions regarding data protection and the exercise of your rights.

3 Use of third-party services

We use third-party services for certain features and services on our website. The specific services can be found in the corresponding chapters. TIn some cases, we use service providers that are based in a third country, i.e. outside the EU. We only transfer data to a third country where there is an adequate level of data protection or appropriate safeguards as defined in Art. 44-49 GDPR. You have the right to request a copy of the appropriate safeguards we have put in place. For this purpose, please send us an e-mail to the e-mail address stated in this privacy policy.

4 Provision of the website

4.1 General information

When you visit our website, data is automatically processed that your browser transmits to our server. This general data and information is stored in the server’s log files (in so-called “server log files”). The following can be recorded

• IP address

• Date and time of the request

• Time zone difference from Greenwich Mean Time (GMT)

• Content of the request (concrete page)

• Access status/http status code

• Amount of data transmitted in each case

• Website from which the request comes

• Browser type and version

• Operating system used and its interface

• Browser language and version

4.2 Purpose of the processing

When using this general data and information, we do not draw any conclusions about your person. The purposes we pursue include, in particular:

• ensuring the smooth connection of the website,

• The investigation of acts of abuse or fraud,

• Problem analyses in the network, as well as

• the evaluation of system security and stability.

4.3 Legal basis

The legal basis for data processing is our legitimate interest within the meaning of Art. 6 para. 1 sentence 1 point f GDPR. We have an overriding legitimate interest in being able to offer our services in a technically flawless manner.

4.4 Storage duration

The log files are stored for security reasons (e.g. to clarify acts of abuse or fraud) for a maximum of 14 days and then deleted. Data whose further retention is required for evidentiary purposes will be retained until final resolution of the matter.

4.5 Recipients of personal data

Borlabs GmbH
Rübenkamp 32
22305 Hamburg
Germany | Third-country provider: There is no third-country transfer.
Appropriate guarantee: Not required due to lack of transfer to third countries.

HostEurope
Hansestraße 111
51149 Cologne
Germany | Third country provider: USA
Appropriate guarantee: Standard data protection clauses

5 Cookies

5.1 General Information

We use cookies on our website. These are text files that your browser automatically creates and that are stored on your terminal device when you visit our site. Information is stored in the cookie that arises in each case in connection with the specific end device used.

5.2 Technically essential cookies

We use technically necessary cookies. These are cookies that are technically necessary to provide all the functions of our website.

5.2.1 Purpose of the processing

We use technically necessary cookies for the following purposes to:

• Offer services,

• to enable the use of our website functions,

• as well as to offer different languages.

5.2.2 Legal basis

5.2.3 Reference Cookie Policy

For more information about all the technically essential cookies we use on our website, please see our cookie privacy settings. You can access them by clicking the corresponding button.

5.3 Analytics and marketing cookies

We also use analytics and marketing cookies. These are cookies that are not technically necessary. We use these to understand your behavior on our website and to improve our offer.

5.3.1 Purpose of the processing

We use analytics and marketing cookies for the following purposes:

• Reach measurement and tracking,

• Evaluation of visitor behavior,

• Optimization of our offer,

• as well as targeted advertising.

5.3.2 Legal basis

The legal basis for the data processing is your consent according to. Art. 6 par. 1 sentence 1 point a GDPR. The cookies are set only after you have given your consent via our cookie banner.

5.3.3 Reference Cookie Policy

For more information about all the analytics and marketing cookies we use on our website, please see our cookie privacy settings. You can access them by clicking the corresponding button.

5.4 Analysis tools on the website

On our website, we use analysis tools to evaluate and regularly improve the use of our website.

5.4.1 Purpose of the processing

We use the analytics tools for the following purposes:

• Reach measurement and tracking,

• Evaluation of visitor behavior,

• Optimization of our offer,

• as well as targeted advertising.

5.4.2 Legal basis

The legal basis for the data processing is your consent according to. Art. 6 par. 1 sentence 1 point a GDPR. The analytics tools are used only after you have given your consent via our cookie banner.

6 Use of the 5FSoftware Collaboration Platform

Through our website you have the possibility to use our 5FSoftware collaboration platform.

For more information on how to use the 5FSoftware Collaboration Platform, click here.

7 Contact options

7.1 General information

Through our website you have the possibility to contact us by e-mail or via our form.

In the course of contacting you and responding to your inquiry, we process the following personal data from you:

• name

• e-Mail

• Date and time of the request

• IP address

• Other personal data that you provide to us when contacting us.

7.2 Purpose of the processing

We process your data to answer your inquiry and other resulting matters.

7.3 Legal basis

If your request is based in connection with pre-contractual measures or with an existing contract with us, the legal basis is the performance of the contract and the implementation of pre-contractual measures pursuant to. Art. 6 par. 1 sentence 1 point b. GDPR.

If your request is made independently of contractual or pre-contractual measures, our overriding legitimate interests pursuant to Art. Art. 6 par. 1 sentence 1 point f GDPR constitutes the legal basis. The overriding legitimate interest corresponds to the above-mentioned purposes.

7.4 Storage duration

We delete your personal data as soon as they are no longer required to achieve the purpose for which they were collected. In the context of contact inquiries, this is generally the case when it is clear from the circumstances that the specific matter has been conclusively processed.

8 Newsletter

8.1 General Information

We offer you the possibility to receive the newsletter of our company. With our newsletter we inform customers and business partners about our offers at regular intervals.

Within the scope of the newsletter dispatch, we process the following personal data:

• E-Mail-Adress

• First and last name

• Organisation

• Preferred language

• Metadata (e.g. device information, IP address, date and time of logon).

8.1.1 Newsletter registration

If you register for the newsletter via our website, we will send a confirmation email in the double opt-in procedure to the email address you entered for the first time for the newsletter dispatch. This confirmation email is used to verify that you, as the owner of the email address, have authorized the receipt of the newsletter. In the process, the subscription to the newsletter is logged.

8.1.2 Newsletter dispatch to existing customers

If you have provided us with your email address when purchasing goods or services, we reserve the right to periodically email you offers for goods or services similar to those you have already purchased from our product line. For this, we have to provide a § 7 Abs. 3 UWG not obtain separate consent from you.

8.1.3 Newsletter-Tracking

Our newsletters contain so-called tracking pixels. This is a thumbnail graphic that is embedded in emails. For example, we can track whether and when an e-mail was opened by you and which links in the e-mail were called up by you. This enables us to statistically evaluate the success or failure of online marketing campaigns. The personal data collected by the tracking pixel is stored and analyzed by us in order to optimize the newsletter dispatch and to better adapt the content of future newsletters to your interests.

8.2 Purpose of the processing

We process your personal data for the following purposes:

• Newsletter distribution: implementation of marketing activities.

• Double opt-in procedure: Fulfillment of our legal obligations to provide proof.

• Newsletter tracking: display of personalized advertising, market research, performance measurement.

8.3 Legal basis

The legal basis for the processing of your personal data under the:

• Newsletter subscriptions is your consent acc. Art. 6 par. 1 sentence 1 point a GDPR,

• double opt-in process is our legal obligation pursuant to Art. 6 par. 1 sentence 1 point c GDPR,

• Newsletter dispatch to existing customers is our overriding legitimate interest Art. 6 para. 1 sentence 1 point f GDPR,

• as well as newsletter tracking is your consent according to. Art. 6 par. 1 sentence 1 point a GDPR.

8.4 Storage duration

We delete your personal data as soon as they are no longer required to achieve the purpose for which they were collected. In the context of the newsletter dispatch, this is generally the case if you revoke your consent or you object to the processing.

There is therefore a corresponding opt-out link in every newsletter. In addition, it is also possible to unsubscribe from the newsletter at any time on our website or to inform us of this in another way. Unsubscribing from the receipt of the newsletter is automatically interpreted as a revocation or cancellation.

8.5 Recipients of personal data

We use the following service providers:

rapidmail GmbH
Wentzingerstraße 21
79106 Freiburg im Breisgau

There is no third country transfer. RapidmailPrivacy Policy

9 Application

9.1 General Information

We offer you the opportunity to apply for job vacancies and send us your application online or by post.

As part of the application process, we process the following personal data:

– Master data (e.g. first and last name, address),

– Contact information (e.g., email address, phone number),

– Application data (e.g. cover letter, resume, references and other supporting documents).

9.2 Purpose of the processing

The purpose of the processing is to carry out the application procedure.

9.3 Legal basis

The legal basis for the processing of personal data is the performance of the contract and the implementation of pre-contractual measures pursuant to. Art. 6 par. 1 sentence 1 point b, Art. 88 para. 1 GDPR in conjunction with § 26 para. 1 Bundesdatenschutzgesetz (BDSG).

If we obtain your consent (e.g. for inclusion in our pool of applicants), this constitutes consent pursuant to Art. 6 para. 1 sentence 1 point a GDPR constitutes the legal basis for the data processing.

9.4 Storage duration

If an employment relationship is established after completion of the application process, the personal data provided may be processed further. Otherwise, we generally retain the data for six months after the end of the application process. We then delete all personal data. Longer storage is possible if we include the personal data in our applicant pool after obtaining your consent.

10 Social networks

10.1 General information

We maintain presences in social networks in order to be able to communicate with you and inform you about our services.

Please note that your data may be processed outside the European Union or the European Economic Area. In particular, there is a risk that supervisory authorities may access your personal data. In addition, your data subject rights may be more difficult to enforce.

Through the use of social media, the following user data is generally processed: Inventory data (e.g., first and last name, address, age, gender), content data (e.g., texts, photos, videos), usage data (e.g., visits to websites, interests), metadata (e.g., device information, IP address).

This user data is often processed in social networks for advertising purposes or to analyze user behavior by the providers, without us being able to influence this. In addition, the providers often create usage profiles, on the basis of which user-based advertising can subsequently be placed inside and outside the social network. Cookies are often used for this purpose or the usage behavior is directly assigned to your own member profile of the social networks (if you are logged in here). In addition, we use the user data to communicate with you via the social medium and to provide you with information.

Since we do not have access to the databases of the respective providers, we would like to point out that it is best to assert your rights directly with the respective provider. However, if you need help, please feel free to contact us. Further information on the processing of your data in social networks and the possibility to make use of your right of objection or revocation (opt-out) is listed below.

10.2 Purpose of the processing

The purpose of the processing is the maintenance of presences in social media.

10.3 Legal basis

The legal basis for the processing of your personal data under:

• the use of professional networks (LinkedIn, Xing) is our overriding legitimate interest pursuant to Art. 6 para. 1 sentence 1 point f GDPR. The overriding legitimate interest corresponds to the above-mentioned purposes.

• the use of other social networks is your consent pursuant to. Art. 6 par. 1 sentence 1 point a GDPR.

10.4 Recipients of personal data

We maintain presences on the following social media:

LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland | Third country: USA | Eligible guarantee: Standard data protection clauses

TwitterInternational Company, One Cumberland Place, Fenian Street, Dublin 2, Ireland | Third country: USA | Eligible guarantee: Standard data protection clauses

Facebook Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland | Third country: USA | Eligible guarantee: Standard data protection clauses

Instagram Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland | Third country: USA | Eligible guarantee: Standard data protection clauses

XingNew Work SE Am Strandkai 1 20457 Hamburg | Third country: USA | Eligible guarantee: Standard data protection clauses

YouTube Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland | Third country: USA | Eligible guarantee: Standard data protection clauses

11 Your rights

11.1 Right to confirmation

You have the right to request confirmation from us as to whether your personal data is being processed.

11.2 Information (Art. 15 GDPR)

You have the right to receive from us at any time free of charge information about the personal data stored about you, as well as a copy of this data in accordance with the statutory provisions.

11.3 Correction (Art. 16 GDPR)

You have the right to request that inaccurate personal data concerning you be corrected. Furthermore, you have the right to request the completion of incomplete personal data, taking into account the purposes of the processing.

11.4 Deletion (Art. 17 GDPR)

You have the right to demand that personal data concerning you be deleted immediately if one of the reasons provided for by law applies and insofar as the processing or storage is not necessary.

11.5 Restriction of processing (Art. 18 GDPR)

You have the right to demand that we restrict processing if one of the legal requirements is met.

11.6 Data portability (Art. 20 GDPR)

You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format. Furthermore, you have the right to transfer this data to another controller without hindrance from us, to whom the personal data has been provided, provided that the processing is based on consent pursuant to. Art. 6 par. 1 sentence 1 point a GDPR or Art. 9 para. 2 point a GDPR or on a contract pursuant to. Art. 6 par. 1 sentence 1 point b GDPR and the processing is carried out with the aid of automated procedures, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

In addition, when exercising your right to data portability pursuant to. Art. 20 par. 1 GDPR the right to obtain that the personal data be transferred directly from one controller to another controller, insofar as this is technically feasible and insofar as this does not adversely affect the rights and freedoms of other persons.

11.7 Objection (Art. 21 GDPR)

You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data which is carried out on the basis of data processing in the public interest pursuant to Art. Art. 6 par. 1 sentence 1 point e GDPR or on the basis of our legitimate interest according to. Art. 6 par. 1 sentence 1 point f GDPR is carried out.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

In individual cases, we process personal data in order to conduct direct advertising. You may object to the processing of personal data for the purpose of such advertising at any time. This also applies to profiling, insofar as it is associated with such direct advertising. If you object to us processing your data for direct marketing purposes, we will no longer process the personal data for these purposes.

11.8 Revocation of consent under data protection law

You have the right to revoke your consent to the processing of personal data at any time with effect for the future.

11.9 Complaint to a supervisory authority

You have the right to complain about our processing of personal data to a supervisory authority responsible for data protection.

12 Up-to-dateness and changes of the privacy policy

This privacy notice is currently valid and has the following status: February 2023.

If we continue to develop our website and our offerings, or if legal or regulatory requirements change, it may be necessary to amend this privacy notice. You can access the current data protection information at any time here.

Status 02/21/2023